Supervisors have access to view current work assignments for a direct, dotted line, or temporary staff member (within their accounting unit).  FLSA, Pay Schedule, FTE and Supervisor changes can be initiated from the staff member's work assignment profile.  In this article, we will focus on the FLSA and Pay Schedules for Work Assignments. Follow the guidelines in this article to update the FLSA and Pay Schedule status for a member of staff within your accounting unit.  

Related Articles:  How To: Change Pay Rate |  How To: Change an FTE Schedule for a Work Assignment

Previous Steps:   How To: View Work Assignment Details

Navigation:   Infor  >>  Staff Self Service  >>  Supervisor Self Service  >>  My Staff  >>  Staff Member Profile  >>  Work Assignments 

From the Staff Member's Profile:

1. Click the Work Assignments Tab.

2. In the Work Assignments tab, you can view a staff member's current work assignments. Simply click on the line item that requires updating. It's important to note that a staff member may have multiple assignments.

3. Select the Transfer drop-down arrow on the blue bar of the staff member's work assignment profile.  For instance, if you're making an update during the current pay period, select the beginning date of the next pay period as the effective date.

*** Note: Be sure to review the Payroll Calendar for a list of begin and end pay period dates. Only future period changes will be accepted and approved.

4. Select the effective date for the change.

5. Click the magnifier icon in the Action Reason* field to view a list of action reasons.

6. To search for Action Reason, enter WKA- in the search field. If you cannot see the search fields, click on the Funnel Icon to display them. Please note this before proceeding.

7.  Click the "WKA-FLSA" line item to select the Work Assignment FLSA or Pay Schedule Action Reason. 

8.  Click the right scroll bar and move your mouse down to the Compensation section. 

9. To update the payment schedule and FSLA for a work assignment, follow these steps. Firstly, click on the magnifier icon in the Payment Schedule field. It's important to note that the payment schedule for a work assignment is typically based on the information in the position profile. 

For example, Earl Staff, who is a Guest Services Representative, is currently assigned to a 40OT payment schedule. However, if you need to change the payment schedule from 40OT to exempt from overtime pay, follow steps 10 through 13. 

It's crucial to consult with the Compensation Analyst before making any changes to the work assignment of a staff member regarding payment schedule and FLSA adjustments.

10. Select the line item for the new payment schedule.

11. Select the drop-down arrow in the Exempt From Overtime field.

12. Select the correct Exempt from Overtime Status. 

13. Enter the reason for the change and other relevant information in the Comment field.

14. Click the Submit Button to submit the FLSA and Pay Schedule change for approval.

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